INITIAL SUBMISSION PREPARATION

The conference caters to both practitioners and academics. For this purpose, the format of the submissions is divided into two categories, with different submission requirements. All tracks of technical paper submissions adhere to the following directions as well. Please carefully read the Author Instructions listed here to ensure an accurate submission.

RASSE 2025 solicits original work not under consideration for publication in any other conference or journal. We welcome the submissions in the following categories:

  • Research and application papers: long manuscripts (8 pages maximum) addressing novel ideas, theoretical issues, technologies, methodologies, and applications.
  • Case studies and practical experiences in the industry: short papers (6 pages maximum) presenting practical ideas and case studies.

For your convenience, the Style Manual and Conference Paper Templates from IEEE in various formats are linked here. Please refer to both of these when preparing your manuscript.

**High-quality papers that are accepted and presented will be submitted for inclusion in the IEEE Xplore digital library and indexed by EI/Compendex

A submission implies a willingness to register and present the work if the paper is accepted for presentation at the conference. Manuscripts will be reviewed by the Technical Program Committee. Authors of accepted full papers must submit the final paper version according to the deadline, register for the workshop, and attend to present their papers. The maximum length for final papers is 6 pages without exceptions.

AUTHOR REGISTRATION

Each lead author must visit the EDAS website and establish an account with a username and password.

  1. Visit the IEEE RASSE 2025 Submission Portal and click the link to create a new account, if you do not already have an account. If you have an account, log in to EDAS and follow the Submission of Full Paper instructions below.
  2. Create your profile. Only the five fields with the red asterisk are required. *It is very important that your name and affiliation associated with your EDAS account are correct and match the name and affiliation that will be listed on your paper. These fields are first & last name, affiliation (company or organization), country, e-mail address, and status. When the fields are filled in, check the Privacy Policies box and click the Add Person button.  [note: if you select the USA as the country, you will get a message asking for your state]
  3. You will receive an e-mail containing your password. Your email address and the given password must later be used to access the system during the following steps, so be careful to remember them.
  4. You can then return to the EDAS log-in page () and change your assigned password to one that is easier to remember. To do this, click on the My Profile tab, and then click on change your password. Be sure to record your username, password, and ID number for later reference.

SUBMISSION OF PAPERS

Please log in to EDAS at http://www.edas.info and follow these steps:

  1. Click here to be taken to the IEEE RASSE 2025 Submission Portal
  2. Select the track your submission falls under best. [This will help in choosing the reviewers. The PDF of your initial submission will be uploaded later]
  3. Type your paper title and complete all other fields
  4. Click the Register Paper button.
  5. On the next page you will see a large green check mark and a statement that the paper was recorded.
  6. The last row says Review Manuscript or Review Abstract and has an icon of a cloud under it. Click on this icon, and then you can upload the PDF of your Full Paper on the next page. 

“Manuscript” is used to refer to the PDF form of your initial submission. You can also upload the paper by clicking the My Papers tab at the top of the screen, and then selecting the upload icon on the same row as the name of your paper. The upload icon (third column from the right) will open a dialog box that will enable you to select and upload the Full Paper file via the web or via FTP.

IEEE COPYRIGHT NOTICE

If authors would like to post their papers electronically on any website, any FTP site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material.

IEEE Copyright Form

Each accepted contribution to IEEE RASSE 2025 must be accompanied by a signed Copyright Form. The copyright form should be filled out and signed by one author, preferably the primary author.

PREPRINT

Authors who have submitted or plan to submit their articles to IEEE may post their preprints in the following locations:

  • arXiv.org, TechRxiv.org, or any not-for-profit preprint server approved by the Publication Services and Products Board (PSPB)
  • Author’s employer’s website or institutional repository
  • Author’s personal website
  • IEEE does not consider this to be a form of prior publication. The following statement must be included on the initial screen:

“This work has been submitted to the IEEE for possible publication. Copyright may be transferred without notice, after which this version may no longer be accessible.”

Upon acceptance of the article by IEEE, the author must replace the posted preprint article with either (1) the full citation to the IEEE work with the DOI, or (2) the accepted version of the article with the DOI and an appropriate copyright notice (as described in the “accepted article” section below). No other changes may be made to the accepted article.

Please note that once the article has been published by IEEE, preprints on locations not specified above should be removed if possible.